Executive Assistant to the CEO (12month Maternity Contract)

Twenty First Group Remote London, Greater London, England, United Kingdom

Description


Shape Tomorrow (Today)

We love sport and recognise the extraordinary impact it can have on people's lives. That’s why we are working with forward-thinking partners and team members, to drive sporting success and ignite the passion of fans.

Together we are on a mission to make a lasting, positive impact in sport.


Scope and Impact



  • Act as that indispensable individual for the CEO, ultimately responsible for proactively ensuring his work life runs effectively and efficiently. The key focus of the role is to ensure the CEO is able to maximise his impact and influence in the business.
  • Be the friendly and approachable gatekeeper for the CEO within the business, ensuring that he is accessible to the team whilst setting appropriate boundaries around his time and availability.
  • Be a recognised face and key contact for clients, board members, shareholders and other third parties who interact with the business.

Core Responsibilities



  • Diary management
  • Improve the CEO’s daily schedule and time management in order to free up headspace to create more time to focus on strategy and core leadership activities.
  • Own his diary and understand intuitively how best to juggle his commitments.
  • Inbox management
  • Proactively manage and order the CEO’s inbox, drawing attention to critical messages he needs to focus on and providing answers to emails which can be effectively handled by the EA.
  • Meeting Organisation & Support
  • Own key CEO and TFG all company meetings, organising them in calendars and ensuring the right attendees are available and are appropriately prepared in advance
  • Support the CEO (and wider Leadership Team) in recording actions in key Leadership meetings, creating and sharing meeting summary documents, and following up to make sure agreed actions have been completed
  • Attend Board meetings and Leadership Meetings to ensure accurate actions are taken and distributed after the meetings
  • CEO Logistics
  • Personal card expenses
  • Travel support
  • Event booking
  • Setting up meeting rooms for external meetings

Ancillary Responsibilities



  • Business Logistics
  • Welcome TFG visitors when onsite
  • Switchboard Operator
  • Video Conference operator / trainer for London office
  • Internal culture champion - acting as a representative of the CEO’s values. In practical terms supporting in organising Team Socials, annual/quarterly offsite get togethers (e.g. Christmas Party) etc.
  • Leadership Team Logistics
  • Support with travel bookings for Leadership Team (time permitting)
  • Time permitting, provide some calendar support for CCO and COO
  • Process monthly expenses for the CCO and COO

Key Deliverables



  • Clear and tangible improvement in the CEO’s working days, and work/life balance, resulting in him achieving his desired impact and influence whilst protecting important time with his family
  • Seamless organisation of CEO’s internal and external meetings, avoiding diary clashes and unprepped attendees
  • Clear prioritisation of CEO’s calendar and to do list - working with him to ensure nothing is missed
  • Brilliant ambassador for the CEO and TFG Brand both internally and externally. Live and breathe TFG’s values, always maintaining the respect and confidentiality of the CEO and wider business
  • Ensuring there is a good level of communication between the EA and the CEO with regular catch ups / check in



Requirements

Skills:



  • Strong verbal and written communication. Must have the ability to communicate effectively and tactfully with a wide variety of people in person, on the phone and in writing
  • Excellent time management, prioritisation and organisational skills
  • A proactive, dynamic and mature mindset, able to deal well with change and ambiguity
  • Ability to handle confidential and sensitive information with tact and diplomacy
  • Eye for detail and accuracy, able to follow and understand directions with minimal support and supervision
  • Ability to juggle multiple requests and tasks simultaneously, making quick and logical decisions when required
  • Strong interest in people and developing relationships with both internal and external stakeholders
  • First Aider / Fire Marshall training

Experience:



  • 4+ years in an executive level support position
  • Experience working in a fast paced environment, with a startup/scaleup mentality
  • Events planning/ management



Benefits


  • Industry leading Benefits & Holiday Entitlement (including Bank Holidays) + your birthday off AND a wellbeing day
  • Access to spill, a mental health support service offering free therapy
  • Personal & Professional Development
  • Cycle Scheme
  • Flexible work environment: we’re currently remote first, with a fabulous office in Clerkenwell open to the whole team as they would like. Ask us about our “future of work” project
  • Top-notch monthly socials
  • In office perks: cool building full of natural light, healthy snacks and excellent coffee
  • Onsite shower (if you’re a cyclist or gym-goer!)

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